Present (members of the board): Leonard, Keir, Marti, Lindsay, Teresa, William, Mike, Gordon, Sharon, Carter

(general membership): Cyril, Rob, Wallena, Jeana, Kate, Keara, Joseph, Michelle, Olena, Mackenzie

 

Called to order by Teresa at 7:14pm

 

Adoption of Agenda - Keir moved, Mike second

 

Roundtable/introductions

 

Approval of Minutes from 2024 AGM - Wallena moved, Leonard second

 

Business arising from minutes:

• Student bursary / Community Foundation

• Bylaw changes - to be ratified by membership

  • Did a review of each change (Marti noted some of this is technically “New Business”)

  • Call for motion to accept - Sharon move, Marti second

  • No amendments - passed unanimously

• Storage of costumes and props

  • Last AGM we had decided on storing for one year and revisiting.

  • Teresa shared as per Brian M. that Oct - May only about 60 items were borrowed.

  • Currently using the biggest option they have and climate controlled. Beach House was ~3000/yr vs. 5000/yr.

  • Keir noted that supporting productions w/ borrowing is one big thing we can offer.

  • Members asked about whether we explored other options - discussion about revisiting that. Downsizing? Keeping props only?

  • More conversations / outreach can be done - continue for the next few months’ and explore options

  • Rob moved that the board be authorized to consider this decision and come to a conclusion. The board will notify membership about any decisions made.

 

Reports to be added to drive

• President (Teresa outgoing)

• Treasurer (Leonard outgoing)

• DoT  (Keir)

 

Report of Nominating Committee and Elections

Nominating Committee: Teresa, Kirstin, with help from Mike and Marti

• Vacant positions:

  • President - Mike Mallalley nominated and acclaimed as president

  • Vice President - Brian Collins and Jeana MacIsaac nominated. Jeana elected as VP.

  • Treasurer - Wallena Higgins nominated and acclaimed as treasurer

 

(backtrack to approve financial reports)

*Marti noted the domain fee for website missing - was paid from Teresa’s account

Leonard moved to accept financial reports as is, Marti second

 

Teresa shared that moving forward we plan to have board positions all having a role. Exploring capping members (13-15?) and adjusting roles as needed. Will be discussed further in an ad-hoc meeting of the executive ASAP. 

 

Teresa asked for motion to add discussion of lifetime memberships to the agenda under New Business - Sharon moved, Jeana second.

Lifetime Members

• 2 new lifetime members this year - Keir & Marti (to be presented at a later date)

 

Future meetings

• Next regular meeting Monday Sept 15 Guild Boardroom 7pm

• Executive to meet before that to discuss new roles - Teresa will contact.

 

Rob moved to adjourn at 8:42pm